Emergency Withdrawals are subject to the following restrictions:
- A student must initiate an application for an Emergency Withdrawal no later than one academic year after the semester in which the courses were taken.
- A student may be granted an Emergency Withdrawal for a maximum of two non-consecutive semesters of their enrollment at ABAC.
- A student may not request an Emergency Withdrawal after degree conferral.
- An Emergency Withdrawal usually applies to all courses for the semester, but in exceptional cases, an Emergency Withdrawal may be granted for some but not all of the courses. The request for a partial emergency withdrawal will need to be justified at the time of application.
Emergency Occurred Before the Midpoint or Last Day to Withdraw
A student is expected to voluntarily withdraw from their classes if an emergency occurs prior to the midpoint of the semester, regardless of the reason for the withdrawal (see Full Withdrawal). Whether or not a student had the ability to withdraw from classes before the semester midpoint is considered in determining the approval of an Emergency Withdrawal request. A student who lives on campus should apply for an Emergency Withdrawal to deem if a breach of contract is applicable.
Applying
Emergency withdrawals are reviewed monthly by the ABAC CARE Team. A student is responsible for reading and understanding the Emergency Withdrawal Policy before submitting an application. The steps for submitting an Emergency Withdrawal Application are as follows:
- Complete the online application.
- Include a personal statement explaining the emergency.
- Include supporting documentation.
Applications with missing information will not be reviewed.
Personal State Of Emergency
Type and sign a personal statement of emergency. The following questions should be answered in the personal statement of emergency:
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What is the nature of the emergency?
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On which date(s) did the emergency occur?
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How did the emergency prevent you from completing coursework?
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How did the timing or nature of the emergency prevent you from voluntarily withdrawing from classes?
Application Deadlines
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Requesting to withdraw from the current semester. Completed application packets must be submitted before the start of the next semester. Applications are reviewed on a monthly basis by the CARE Team.
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Requesting to withdraw from a past semester. Completed application packets must be submitted on or before the third Friday of the month to be reviewed at the CARE Team’s monthly meeting. The actual committee meetings are not held on the deadline date.
Please note: A student must initiate an application for Emergency Withdrawal no later than one academic year after the semester in which the courses were taken.
Required Documentation
A student should submit official documentation that confirms the emergency that occurred during the semester(s) for which they are requesting a withdrawal and supports their personal statement of emergency.
Examples of Emergency Withdrawal documentation include:
- Typed correspondence on office letterhead from a licensed healthcare professional (i.e., physician, psychologist, psychiatrist). The letter should include the date(s) of the emergency, a statement of how the illness or injury interfered with the completion of coursework, and the name, title, and phone number of the office representative who can verify the authenticity of the letter.
- Official or notarized forms, documents, or correspondence from a state agency, a governmental entity, or a reputable business.
- Death certificate, funeral program, or obituary with the deceased name, date of death, and funeral home contact information.
- A letter from an employer or supervisor on company letterhead stating mandatory job change(s) and date(s) of the change(s). The letter should include the name, title, and phone number of the company representative who can verify the authenticity of the letter, preferably a human resource professional.
All documentation is subject to verification by the CARE Team. A student who submits fake documentation or misrepresented information will be referred for a violation of the Student Code of Conduct, and their request will be denied.